The question is asked quite often.
In the majority of cases, your patient should obtain pre-authorisation prior to the initial consultation.
But sometimes, the patient arrives and hasn’t obtained a pre-authorisation. First question: should you see the patient? Yes.
But how should you handle it?
Ask the patient to ring the insurance company. Ask them to obtain the pre-authorisation. But….
If the consultation was on February 8th and the patient does not call the insurance company until February 15th, the patient should make sure the insurance company know when the consultation took place.
In this example, the patient did not tell the insurance company it was a week earlier. When MHM tried to invoice, it was declined. The consultation was before the date of the pre-authorisation.
If the patient holds an insurance policy, which will not allow backdating, it’s even harder. In which case an invoice for the initial consultation should be sent to your patient.
The patient has incurred a liability on behalf of the insurance company. However, the insurance company knows nothing about. Ultimately the patient is liable for the consultation fee. That is why an invoice is sent to the patient.
The patient rings up (normally quite upset). They point out they are insured.
Numerous phone calls between the patient and the insurance company later, the issue will be finally resolved. The invoice is submitted to the insurance company.
It would have been easier IF the patient had been asked when they made the consultation to tell their insurance company the consultation was for a specific date.
Generally speaking, that is the cause of the issue:
If this is happening to you, it’s an issue that should be addressed and prevented. Otherwise, you may spend 15 – 30 mins just sorting this one small problem out!